The Modern Meeting – The Collaboration Forum for Today’s Business

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The meeting remains a staple form of collaboration and communication, both within organisations and as a forum for discussion and negotiation between companies.

The traditional ‘round the table’ meeting has its limitations, however, particularly in today’s fast-paced work environment. Issues can arise with scheduling and venue selection, time input is often heavy commitment-wise – and the result can be costly as well as unproductive.

Forty-six percent of those surveyed in a poll by Harris for Clarizen replied that they’d rather do “nearly anything else than attend status meetings”, and

  • 6% would prefer to move to Antarctica
  • 8% to suffer root canal work
  • And 17% to watch paint dry …

Audio and video conferencing systems have been able to overcome some of the drawbacks to the conventional meeting, but historically have been expensive and are not without limitations themselves. Equipment provision and maintenance can give rise to problems, and there can be collaboration restrictions and speed constraints.

But, a meeting properly organised and run is efficient, effective and gets results.

Hence the rise of the ‘Modern Meeting’.

Skype for Business delivers messaging, meetings, and screen sharing, works with Office 365 and integrates easily with existing systems.

Meeting organisation is simpler with access to shared calendars, and participation is made easy with access via any PC or mobile device. There’s provision to share and co-author documents, from Excel or Word, for example, and access to whiteboards to brainstorm ideas. Feedback and comment can be immediate, through the instant response and polling functions.

All these features help participants reach more informed decisions, more quickly, and regardless of whether they’re from the same team, the same office, same building, same country.

Skype for Business with Cloud PBX and PSTN Calling

Incorporated within the Skype for Business feature set are the recently launched Cloud PBX and PSTN Callingofferings enabling businesses to replace their traditional on-premise telephone systems.

Skype for Business with optional PSTN dial-in capabilities is available for a small fixed fee, per user, per month, and saves customers more than 87 percent compared to other modern online meeting solutions.

While removing the burden and cost of implementing and maintaining on-premise telephone systems, Skype for Business Online’s Cloud PBX and PSTN Calling capabilities also saves the business money on all call types, both local and international.

Call quality is improved, and features, ever more essential for communicating in the 21st century workplace, include:

  • one-touch dialling
  • call delegation and answering
  • interactive creation and collaboration
  • call forwarding, tracking and recording
  • enhanced authentication and security

Skye for Business is also fully integrated into Microsoft Office.

The modern meeting, for today’s business

Michael Frisby, Vuzion’s managing director, says, “The power behind Skype for Business is its cloud-based features.

“Businesses today demand a different collaboration solution to the type of meeting forum available previously, and technology is here to meet those needs. Skype for Business has applications for Windows, Mac OSX, iOS and Android platforms, meaning participants can connect and collaborate from wherever they are.

“Our eBook Modern Meetings – How Technology Can Make Your Meetings More Effectiveis free to download and gives insight into how Skype for Business can benefit your customers.”

The eBook covers

  • The elements and features of a Modern Meeting
  • How Modern Meeting technology can help enhance
    collaboration and cooperation within a business,
    with customers and third parties
  • How Skype for Business delivers Modern Meetings,
    and how it compares with other solutions 
 
 

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